ACCOUNTS PAYABLE OPERATIONS ACCOUNTS PAYABLE OPERATIONS

 

ACCOUNTS PAYABLE OPERATIONS

Accounts Payable in the Retail Environment (INDUSTRY-SPECIFIC DAY-LONG SESSION)

Butch Jones – VP, Retail Client Services
Connolly – Business Services 
Sonja Talley – Manager, Accounts Payable
Wal-Mart – Retail Services 
Presentation Style – Moderated Roundtable Discussion
Business Management and Organization – 7.5 Credit
Advanced #400 – Updated Session

Please join your retail peers for an in-depth roundtable discussion. Take the opportunity to network with retail finance and accounting professionals who have similar issues and concerns that are unique to the retail industry. Through the roundtable format, you will be able to have open discussions and share best practices. The topics and materials will be reviewed and approved by an anti-trust attorney who will be present at the workshop.

Assessing the Performance of Your AP Department

Atul Mangla – Director, Professional Services
Basware Inc. – Business Services
Presentation Style – Traditional PowerPoint
Management Advisory Services – 1.0 Credit
Intermediate #405 – New Session

AP is no longer a back-office transactional function where efficiency and low-cost operations are the only requisites for success. AP is now an enabler of a range of new business capabilities. Chief financial officers are looking past the traditional paper-encumbered stereotype of AP; they now see AP as a means to:

• Improve working capital.
• Minimize supply risk.
• Reduce the incidence of fraud.

This session will examine how AP now has a unique opportunity to prove how it can provide a strategic financial uplift for any organization.

Avoiding the Customary AP and AR Tug of War Using and Crafting Win-Win Terms and E-Payment Methodologies

Nat Goodman – President 
Goodman & Associates – Business Services
Presentation Style – Traditional PowerPoint
Management Advisory Services – 1.0 Credit
Intermediate #410 – New Session

First, we assess your organization's priorities. Next, we attempt to nurture our AP or AR trading partners recognizing their priorities. Then, we attempt to craft or utilize processes to maximize mutually beneficial opportunities. We measure our performance based upon the time value of money, cost/margin, operating expense, risk, partner relations, etc. Overall, we use automation, e-commerce, simple math and partnering to optimize payment terms, profitability and working capital.

Benchmarking and Payables Performance Measurement

James Tucker – Global Director, Product Marketing, 
Collaborative Finance Management
Ariba – Business Services
Presentation Style – Traditional Power Point
Business Management and Organization – 1.0 Credit
Intermediate #415 – New Session

"We can't improve what we can't measure." This simple phrase sums up the objective of this session — to identify the key performance indicators (KPIs) that leading finance professioals track. The process involves setting the right objectives, measuring and analyzing the right information, and taking the correct action.

Learn how you can:

• Benchmark your accounts payable operations against industry and peer groups.
• Set the right objectives for you AP automation project.
• Effectively measure and analyze results against stated objectives.
• Identify opportunities to optimize payables-related working capital.
• Perform appropriate actions to improve ROI.
• Mitigate risk through improved visibility and control.

Session attendees will leave with an actionable blueprint for measuring and managing payables performance across several dimensions including process efficiency, discount capture, working capital optimization, and vendor management.

Best-Practice Strategies for Non-PO Transactions

Chris Evanoff – Principal
Soltec Inc. – Business Services
Presentation Style – Traditional PowerPoint 
Business Management and Organization – 1.0 Credit
Intermediate #420 – Updated Session

Today, the emphasis of most accounts payable organizations is on implementing solutions that address a high percentage of the invoice transactions dealing with purchase orders. The process for such transactions in most companies is efficient and very cost-effective because of the various types of technology depoyed in the process. Only best-in-class companies have taken the time to actually develop optimal processes and reduce their transactional costs for non-PO transactions. Additionally, these transactions provide a great opportunity for authenticating current rates and service existence, which in most companies is lacking. Adopting best practices for non-PO transactions can significantly improve the efficiency of any accounts payable organization. This session is designed to share best practices to drive efficiencies and improve cashflow. Accounts payable organizations are transforming themselves into value-add organizations. The session will provide options in how each type of transaction can be handled regardless of your current technology.

LEARN best practices FOR:

• Non-PO invoices
• Check requests
• Payroll deductions
• Utilities and energy
• Telecommunication
• Service, rentals and leases
• Sales and use tax

Creating a Best-In-Class Accounts Payable Department

David Griffiths – VP, Customer Development
FISCAL Technologies Ltd and FISCAL UK – Business Services
Presentation Style – Traditional PowerPoint
Business Management and Organization – 1.0 Credit
Intermediate #425 – New Session

• Highlight the key factors that must be considered in order to create a best-in-class accounts payable department. 
• Review a process for carrying out your own accounts payable audit. 
• Learn five key factors for becoming a best-in-class department.
• Review the 15 key things that you can do to improve your AP team.

Customer Account Management Program     CANCELLED

Intermediate #430 – New Session

Digital Postal Mail — Cost-Effectively Solving Your E-Adoption Challenge

Frank Delfer – Executive VP, Technology, CTO
DST Output – Business Services 
John Payne – CEO
Zumbox – Business Services 
Co-Facilitator – TBA
Presentation Style – Traditional PowerPoint
Business Management and Organization – 1.0 Credit
Basic #435 – New Session

When it comes to customer communications, one of your biggest expenses is your material and postage costs. To reduce those costs, you may be relying on electronic presentment of your customer communications, but perhaps your electronic adoption rates have plateaued. Digital postal mail is an alternative electronic output that uses the existing print stream to create a digital facsimile of the paper mail. Digital postal mail is presented securely online in a recipient's Zumbox, which is based on the recipient's street address. This presentation will include case studies of how mailers increased e-adoption through this unique and growing channel.

Do You Have What It takes to Be a Star? 5 Years of Accounts Payable Best Practices

Jim Arnold – President and COO
APEX Analytix – Business Services
Presentation Style – Traditional PowerPoint
Business Management and Organization – 1.0 Credit
Intermediate #440 – New Session

Scene One: Analyzing five years of data from APEX Analytix Compass Benchmarking Survey, this session starts out with an assessment of the progress made in infrastructure, automation, cash management, controls environment, and fraud prevention.

Scene Two: Using real-time polling, we'll see what the AP stars in the room are doing to accelerate the value they deliver to their procure-to-pay process and their bottom line.

Scene Three: What's next in AP? See the revolutionary ways in which accounts payable is advancing beyond transactional excellence and cost control to global service structures, cash management, and fraud and risk mitigation.

Healthcare Accounts Payable Panel Discussion — Leading Transformation from Overhead to "Way Ahead"  (Part 1 of 2)  - UPDATED

 

Phil Cavoretto – Director, Disbursements
BJC Healthcare – Healthcare Services
Danielle Adamson - Director, ECM Solutions
Dan Geelhoed - President & COO
Business Strategy, Inc - Business Services
Marianne Couch - Principal
Cokala Tax Group - Business Services
Presentation Style – Interactive Facilitated Discussion
Business Management and Organization – 1.0 Credit
Basic #445 – New Session

 

Just open the financial page of your favorite website or check the political wire and you should realize why if you are in healthcare you need to be in this session. Healthcare costs are not just in the news - they make the news. You need your accounts payable department controlling the message your leadership sees and hears. Accounts payable is no longer overhead. We must be a leader in controlling cost, maximizing cash flow, and adhering to changing regulation, while preparing for the day we are a service not a function. Join your peers and leading figures ready to talk about how we can make this transformation in the healthcare industry.

Healthcare Accounts Payable Panel Discussion — Leading Transformation from Overhead to "Way Ahead"  (Part 2 of 2) -UPDATED

 

Phil Cavoretto – Director, Disbursements
BJC Healthcare – Healthcare Services
Danielle Adamson - Director, ECM Solutions
Dan Geelhoed - President & COO
Business Strategy, Inc - Business Services
Marianne Couch - Principal
Cokala Tax Group - Business Services
Presentation Style – Interactive Facilitated Discussion
Business Management and Organization – 1.0 Credit
Basic #495 – New Session

 

This will be a continuation, so attendance of Part 1 is greatly encouraged.  For a full overview of the session, please view description under "Healthcare Accounts Payable Panel Discussion - Leading Transformation from Overhead to "Way Ahead" (Part 1 of 2).  Session #445.

How to Deal with the 5 Biggest Emerging Concerns for AP in 2011

Mary Schaeffer – Publisher and Editorial Director
Accounts Payable Now & Tomorrow – Business Services
Presentation Style – Traditional PowerPoint
Business Management and Organization – 1.0 Credit
Intermediate #450 – New Session

The accounts payable space is changing at a dizzying pace. Professionals are hard-pressed to keep up with their day-to-day responsibilities, never mind following the growing number of changes affecting the profession. In this fast-paced 60-minute session, AP Now's editorial director, Mary Schaeffer, will discuss five of the most critical issues facing those responsible for the accounts payable professional function today. She'll explain each problem in detail as well as the factors affecting AP and then offer solutions. Regardless of what some may think, these are issues affecting every organization.

AREAS OF FOCUS:

• ACH fraud.
• Travel and entertainment expense reporting and the IRS focus. 
• Corporate reporting and what you should be doing to get ready.
• Best practices that no longer work and what you should be doing instead.
• Career survival.

Know the Numbers — Easy-to-Use Dashboards and Reporting Tools to Help You Manage Your AP Operation

Jason Douglas – Director, Technical Operations
Jim O'Rourke – Director, Business Development
ICG Consulting – Business Services
Presentation Style – Traditional PowerPoint
Business Management and Organization – 1.0 Credit
Intermediate #455 – New Session

There are easy-to-implement and easy-to-use tools that will help you to know the numbers and better manage your operations. From productivity of your staff to real-time AP liability statistics, dashboards and reporting can be a powerful tool for AP management. And the good news is these tools don't have to be expensive or complicated. This session will show strategies and tools for capturing the information you and your management need to run an efficient department and provide the financial visibility all organizations need. You will see examples of how a variety of companies are using these tools today and the benefits they are experiencing.

Must-Have Metrics

Jon Casher – President
Casher Associates – Business Services
Presentation Style – Traditional PowerPoint
Business Management and Organization – 1.0 Credit
Intermediate #460 – New Session

While most organizations use metrics to monitor and manage performance, some get so caught up in collecting and presenting the numbers that they lose sight of the purpose. Two of the most useful metrics are rarely used. Before attempting to develop and use metrics, it is critical to set ground rules to ensure that the metrics that are put in place will accomplish the organization's needs. This session will address why metrics are needed; present a simple, easy-to-use framework that can be used to quickly develop the right metrics; and identify the two most useful metrics and eight other metrics that are key for every accounts payable organization. You will also learn how to use benchmarking and surveys along with your organization's metrics to help focus on enhancing your organization's performance.

Process Transformation: Moving from a Transactional Center to a Value Center

Eric Jones – Director, Corporate Payables
Lowe's Companies Inc. – Retail 
Presentation Style – Traditional PowerPoint
Business Management and Organization – 1.0 Credit
Basic #465 – New Session

Financial processes have three distinct phases; transactional focused, efficiency focused, and value focused. The goal of every financial process is to morph from being a cost center mired in paper to adding value as a trusted business adviser. This presentation will discuss the attributes of each of these phases and discuss the tools AP teams can use to move up the process continuum.

Retail Post-Audit Best Practices:  Empowering Internal Teams to Add Tangible Value - NEW !!

Deborah Foeppel – Financial Recovery Services Team (FiRST)
Wal-Mart – Retail
Jeremy Dotson – VP, Wal-Mart Business Unit
APEX Analytix – Business Services
Presentation Style – Traditional PowerPoint
Business Management and Organization – 1.0 Credit
Intermediate #490 – New Session

Use of technology and analytics by internal post-audit teams is not just an alternative to an outsourced recovery audit.  New, powerful techniques can substantially increase the value that an internal team contribtes to the organization.  No one has proven this better than Wal-Mart Financial Recovery Services Team (FiRST).

In this session, Debbie Foeppel shares some of the innovations and best practices that are pushing the envelope on recoveries at Wal-Mart.

Squeaky Clean: Vendor Master Cleansing

Chris Siemasko – VP, Solution Management
APEX Analytix – Business Services
Co-Facilitator – TBA 
Presentation Style – Product Demonstration
Business Management and Organization – 1.0 Credit
Overview #470 – New Session

This session will cover three steps to improving the quality of the vendor master:

Step One: Analyze. Complete a strategic sourcing analysis of your vendor database. Commoditize, assess spend, and look for opportunities to consolidate and save. Complete a vendor risk analysis to uncover potential fraud in your vendor master.

Step Two: Standardize. Standardized coding is a simple, proactive process that can eliminate duplication and error, and lead to savings leakage. All attendees will receive a vendor coding standards guide, based on hundreds of sets of vendor data analyzed during 20 years of recovery audits, statement reviews, and software implementations.

Step Three: Automate and monitor. Register your suppliers via an easy-to-use online portal, use the same portal to validate the vendor/supplier, and manage questions about payment status with a simple inquiry function. Implement continuous monitoring for fraud, with output of potential issues in a simple case file for internal audit, corporate security, loss prevention, and compliance functions.

Statement Audit as a Best Practice

Tom Flynn – VP, Corporate Marketing
Lavante – Business Services
Co-Facilitator from PayStream Advisors – TBA
Presentation Style – Interactive Facilitated Discussion
Auditing – 1.0 Credit
Basic #475 – New Session

Statement audit, the practice of reviewing the AR accounting records of the clients' suppliers, has long been considered a minor element of a traditional AP audit and is estimated to comprise less than 10 percent of the traditional recovery opportunity. The true recovery opportunity of a statement audit, however, rivals that of a traditional recovery audit and represents a best practice in the AP industry.

Lavante and PayStream Advisors will walk you through what a statement audit could look like and what other industry leaders have learned and recovered by performing a proper statement audit.

The Search for the Pink Panther Cancelled

Carlos Herrador – Operations Supervisor, Accounts Payable
T-Mobile, USA - Telecommunications
Presentation Style – Traditional PowerPoint
Management Advisory Services – 1.0 Credit
Basic #480 – New Session

The Pink Panther diamond. For each company, this elusive jewel can represent different things, including better productivity and lower costs. For T-Mobile's accounts payable, it meant capturing more discounts and improving our cash flow management. Attend this breakout session and join us as we walk through each step of our investigation and learn how we uncovered new challenges and overcame them with simple solutions that you can replicate in your department … all without e-invoicing or IT solutions.

Trends and Best Practices in Accounts Payable Management

Vijam Ramnathan – VP, Payables Program Strategy, 
U.S. Bank Corporate Payment Systems
U.S. Bank – Finance, Insurance, and Real Estate
Co-Facilitator – TBA
Presentation Style – Traditional PowerPoint
Business Management and Organization – 1.0 Credit
Intermediate #485 – Updated Session

The economy has turned around some, but the yearning for cost-saving and improved efficiency spurred by the recession still dominates the payables landscape. Hear about the hottest best practices and learn how today's e-payment tools provide benefits far beyond merely paying the bills.